School Policies

Student Dress Expectations

Students should not wear things that might distract or disrupt them or others from learning. Thus, the

following items are inappropriate for students to wear in school and are NOT allowed:

• clothing that exposes your midriff or back when seated or standing

• clothing or accessories that are related to gangs or drugs; that shows or makes reference to violence, swearing, or sex

• strapless tops, halter tops or tops with straps less than 1/2” in width

• visible underwear

• shorts or skirts that are shorter than your fingertips when your arm is held at your side

• skin tight body suits, biker shorts.  Leggings at least 3/4 length (mid-calf) or longer are allowed.

• wearing dark glasses indoors that are non-prescription

• caps, hats, and visors may be worn outdoors, but must be removed indoors

• shoes, sandals, or slippers with heels more than 2 inches high; shoes with cleats

• perfume and make-up

Consequences for violating the dress code shall be as follows:

• First Warning: Student shall be informed of the dress code violation and will be asked to remove the inappropriate clothing or accessory or will be asked to change into something else if available.

  • If a change is not available at school, parents may be called to bring a change of clothes.

• Second Warning: Administrator will call parents to inform them of their child’s dress code violation. If needed, parents will be asked to bring a change of clothes.

• Third Warning: A Discipline Referral will be written up and will become part of the student’s record. The Administrator may impose a consequence at his/her discretion which may include but not be limited to detention, school service, and/or a conference with parents.

• The school administration shall make the final determination as to the appropriateness of the student's clothing/appearance.

Communication Devices

(Phones, watches, smart glasses or any other device that can send or receive calls, texts, notifications and/or record still/video/ images or audio.

We understand many families want their students to have communication devices for emergencies. With this in mind, we want to make sure all families are aware of ‘Āina Haina School's practices regarding any communication device:

• Students bring devices to school at their own risk.

• Devices that are capable of calling, taking photos, texting, and/or playing games/music (which may include phones and smart watches) are not permitted to be used during school hours from 8:00 a.m. to 2:15 p.m.

• Devices may be used appropriately on school property outside of school hours.

• Still, video and/or audio recordings are not permitted at any time on the school campus without prior administration approval.

• Once students enter campus for the school day, devices must be turned off and kept in their backpacks.

• Staff may confiscate such devices if students use them during the school day, on school property or at a school event off campus.  The student or parent will be responsible to retrieve them after school.

• If students need to contact parents, they must first check in with their teacher and may be permitted to go to the office.

• Office personnel may contact parents on the student's behalf for emergency or urgent purposes only.

• Fitbits/pedometers are approved as long as they don’t have calling, texting, recording, messaging, etc. capabilities.

• Be Kind, Be Safe, Be Responsible

• Students should arrive at school between 7:45 a.m. and 8:00 a.m. daily, unless enrolled in early morning care. Adult supervision is not provided prior to 8:00 a.m.

• Students should remain quietly outside their homeroom upon arriving at school and should not be on playground equipment.

• Students are not allowed to leave campus during the school day, unless officially excused and accompanied by a responsible adult.

• Walk your bike on campus; park/lock it at the bicycle racks. E-bikes may not be used by students.

• Weapons (real or toy) and illegal drugs are banned; skateboards, heelies or shoes with wheels/rollers, slingshots, hard balls and yo-yos are not allowed on campus. Valuables, i.e., all types of electronic or hand-held devices, electronic games, toys/cards, tape/CD players, radios, extra money should not be brought to school, unless authorized by the teacher for specific activities.

• Dress appropriately. Caps, hats, baggy pants, long belts, shoes with rollers, clothing with inappropriate logos, graphics and language are considered inappropriate. Midriff area must be covered at all times; no short shorts, tops with spaghetti straps or halter tops. Footwear is required. Covered shoes required for field trips.

• Leave campus at 2:15 p.m. (1:30 p.m. on Wednesday), unless you are in the A+ After School Program. Parents should pick up students no later than 2:30 p.m. (1:45 p.m. on Wednesday). Adult supervision is not provided after school.

• Cell phones: if brought to school, must be kept in student’s bag and can only be used before and after school. If the student is in A+, he/she can use the A+ phone located in the cafeteria for emergencies only.

• The following is a revision to HAR Chapter 19 that governs all DOE schools:

  • E-Cigarettes are considered contraband under HAR Chapter 19 and is prohibited on any DOE campus and/or any DOE function.

  • The possession or use of such contraband is a Class D Offense, Contraband, and subject to the disciplinary action spelled out in HAR Chapter 19.

ATTENDANCE

Students are expected to be in school except for illness, death in the family, or emergencies. By law, attendance is mandatory for students 6-18 years old. The school will make every effort to work with the student and family to resolve school attendance problems. Students must be in school for half the day to be counted in as present. They will otherwise be marked absent.

ABSENCES

Please notify the office of absence and homework request at (808) 305-2000 by 9:00 a.m. Homework requested after 9:00 a.m. may not be ready for pick up after school. Parents who have not contacted the school can expect a call to verify their child’s absence.

If you know of your child's absence from school beforehand, please fill out our AHS Absence Notification Form.

Attendance letters will be sent out mid-quarter for students who have five or more absences.

TARDY

Students arriving after the 8:05 a.m. bell will be marked tardy. If a student arrives after 8:05 a.m., the student must report directly to the office to obtain a tardy pass. It is important for students to report to school on a time daily.

LEAVING CAMPUS EARLY (EARLY RELEASE)

Parents of students who need to leave campus during the school day (early release) must notify the office at least one hour prior to leaving school. Early release must be for an important reason, i.e., verifiable doctor’s appointment, transportation problems, or other family emergencies. A student cannot be excused on his own word alone or be permitted to leave school unescorted. Parent/Guardian, please present picture ID.

Parents must pick up the student at the office and obtain a Student Pass before leaving. Students must be in school for half the day to be counted as present, otherwise they will be considered absent.

Parents are advised to schedule appointments and vacations during non-school days if at all possible.

If you know of your child's early release from school beforehand, please fill out our AHS Early Release Notification Form.

OBLIGATIONS

If you have any outstanding lunch loans, lost library books, etc., you may pick up your report card in the office after your obligations have been taken care of.

DAILY CLASSROOM SCHEDULE

Morning Schedule

8:00 a.m. Open classroom

8:05 a.m. Tardy bell

8:05 - 10:00 a.m. First instructional block

10:00 - 10:15 a.m. Morning Recess (Grades K)

10:15 - 10:30 a.m. Morning Recess (Grades 1-5)

10:15/10:30 a.m. Second instructional block

Lunch Schedule

10:40 - 11:15 a.m. Kindergarten

11:15 - 11:45 a.m. Grade 1

11:30 a.m. - 12:00 p.m. Grade 2

11:45 a.m. - 12:15 p.m. Grade 3

12:00 - 12:30 p.m. Grade 4

12:15 - 12:45 p.m. Grade 5

Afternoon Schedule

12:45 - 12:55 p.m. Afternoon Recess - M, T, Th, F (Grades 1-5)

12:55 - 1:05 p.m. Afternoon Recess - M, T, Th, F (Grades K)

1:00 - 2:15 p.m. Third instructional block

2:15 p.m. Dismissal (M, T, Th, F)

1:30 p.m. Dismissal (W)

HIDOE Visitor Code of Conduct

PURPOSE:

The Hawaii State Department of Education (Department) is committed to living Aloha and providing a safe and harmonious learning and work environment. Living Aloha inspires a culture of respect, cooperation, and mutual support. With this in mind, we create clear expectations for visitors while they are on Department property and/or during Department activities.

DEFINITIONS:

“Department Activities” includes but is not limited to Department functions/events, Department operations, Department sponsored activities, as well as extracurricular activities. “Prohibited Behavior” includes but is not limited to abusive and/or vulgar language and/or gestures, talking over one another, behavior that encroaches on another’s personal space, intimidation/intimidating behavior, intentionally destroying/damaging Department property, intentionally disrupting Department activities, offensive comments, physical aggression, physical attacks, profanity, and threats/threatening behavior. “Visitors” includes non-Department employees as well as Department employees who are not acting in connection with their duties and responsibilities to the Department.

EXPECTATIONS:

The following are expectations that all Visitors must comply with:

● Respectful Communication: Visitors shall communicate and conduct themselves in a respectful and courteous manner with Department employees, students, and other Visitors, refraining from engaging in Prohibited Behaviors. Communication channels include but are not limited to in-person conversations, video calls (e.g., Zoom, Teams, Google Meet), text messages, email, telephone calls, voicemails, social media posts, and messages, etc.

● Boundaries: Visitors shall respect the personal and professional boundaries of Department employees, students, and other. Visitors, refraining from engaging in Prohibited Behaviors.

● Compliance with School Policies: Visitors shall comply with all requirements for being on Department property or at a Department Activity, which may include but is not limited to signing-in, requesting permission to enter the property or attend the function, etc.

● Compliance with Legal Requirements: Visitors shall treat all Department employees, students, and other Visitors with fairness, dignity, and respect, and shall comply with all applicable laws and regulations, including those related to harassment, discrimination, and personal conduct.

CONSEQUENCES FOR VIOLATIONS:

Violation of this Visitor Code of Conduct may result in appropriate action, including but not limited to restrictions on the types of communications that will be allowed (e.g., requiring written communication as opposed to telephone calls, etc.), restrictions on access to school premises or participation in Department Activities, the suspension of privileges, or legal action where appropriate, in accordance with applicable laws and regulations.

DAILY CLASSROOM SCHEDULE

Morning Schedule

8:00 a.m. Open classroom

8:05 a.m. Tardy bell

8:05 a.m. - 10:00 a.m. First instructional block

10:00 a.m. - 10:15 a.m. Morning Recess (Grades K)

10:15 a.m. - 10:30 a.m. Morning Recess (Grades 1-5)

10:15/10:30 a.m. Second instructional block

Lunch Schedule

10:40 a.m. - 11:15 a.m. Kindergarten

11:15 a.m. - 11:45 a.m. Grade 1

11:30 a.m. - 12:00 p.m. Grade 2

11:45 a.m. - 12:15 p.m. Grade 3

12:00 p.m. - 12:30 p.m. Grade 4

12:15 p.m. - 12:45 p.m. Grade 5

Afternoon Schedule

12:45 - 12:55 p.m. Afternoon Recess - M, T, Th, F (Grades 1-5)

12:55 - 1:05 p.m. Afternoon Recess - M, T, Th, F (Grades K)

1:00 - 2:15 p.m. Third instructional block

2:15 p.m. Dismissal (M, T, Th, F)

1:30 p.m. Dismissal (W)

'Āina Haina School makes a concerted effort to be as peanut/nut-free as possible by:

1. Educating students, faculty and staff about the severity of peanut/tree nut allergies

2. Encouraging peanut-free/tree nut-free product/food use by students, staff and faculty

3. Having cafeteria lunchtime procedures in place for flagging home lunches with

peanut/nut products.

*Peanut-free/Tree Nut-free Products are defined as:

Products free of peanuts or tree nuts, peanut or tree nut products, and traces of peanuts or tree nuts. Products whose labels say “May contain peanuts” or “Produced on equipment that also produces Peanut or Tree Nut products” are strongly discouraged.

*Lunchroom staff/volunteers identify home lunches with peanut/nut products. Procedures are in place to properly clean and disinfect afterwards.

Parents’/Guardians’ Responsibilities

1. To provide the school with a medical emergency plan. (The school is willing to work with the parents/guardians to develop a medical plan.)

2. All medications listed in the emergency medical plan must be provided by the parents/guardians and sent to school with the child’s belongings.

3. Parents/guardians need to notify the school of any changes in the medical emergency plan.

4. At the beginning of each year, or when the child enters the school, the school encourages parents/guardians to schedule an annual review of the medical plan and administration of medication with the school’s health aide and child’s teacher.

Keep Our Students Safer:

• Please read food ingredient labels before sending food items to school

• Please send peanut-free/nut-free food products to school

• Please work with the school to develop an emergency medical plan if your child has peanut/nut allergies

If a student becomes ill or injured, he/she will be sent to the Health Room. When a student needs to be sent home or requires doctor’s care, the Health Aide will contact the parents or authorized persons listed on the student’s emergency card. If no one can be reached, the student will remain in the Health Room until school is dismissed.

RESPIRATORY ILLNESS GUIDANCE

Stay home and away from others (including people you live with who are not sick) if you have respiratory virus symptoms that aren't better explained by another cause. These symptoms can include fever, chills, fatigue, cough, runny nose, and headache, among others.*

When you may have a respiratory virus…

You can go back to your normal activities when, for at least 24 hours, both are true:

• Your symptoms are getting better overall, and

• You have not had a fever (and are not using fever-reducing medication).

• When you go back to your normal activities, take added precaution over the next 5 days, such as taking additional steps for cleaner air, hygiene, masks, physical distancing, and/or testing when you will be around other people indoors.

• Keep in mind that you may still be able to spread the virus that made you sick, even if you are feeling better. You are likely to be less contagious at this time, depending on factors like how long you were sick or how sick you were.

• If you develop a fever or you start to feel worse after you have gone back to normal activities, stay home and away from others again until, for at least 24 hours, both are true: your symptoms are improving overall, and you have not had a fever (and are not using fever-reducing medication). Then take added precaution for the next 5 days.

If you never had symptoms but tested positive for a respiratory virus‎

You may be contagious. For the next 5 days: take added precaution, such as taking additional steps for cleaner air, hygiene, masks, physical distancing, and/or testing when you will be around other people indoors. This is especially important to protect people with factors that increase their risk of severe illness from respiratory viruses.

How it works

When you have a respiratory virus infection, you can spread it to others. How long someone can spread the virus depends on different factors, including how sick they are (severity) and how long their illness lasts (duration). This is not the same for everyone.

When, for at least 24 hours, your symptoms are getting better overall and you have not had a fever (and are not using fever-reducing medication), you are typically less contagious, but it still takes more time for your body to fully get rid of the virus. During this time, you may still be able to spread the virus to others. Taking precautions for the next 5 days can help reduce this risk. After this 5-day period, you are typically much less likely to be contagious. However, some people, especially people with weakened immune systems, can continue to spread the virus for a longer period of time. For COVID-19, taking an antigen test can help you know how likely you are to spread the virus. A positive test tends to mean it is more likely that you can spread the virus to others.

UKU (HEAD LICE) POLICY (Farrington-Kaiser-Kalani Complex Area Policy)

• The school health aide will inspect the hair of students who are showing symptoms of ukus.

• If a student is noted to have live ukus, parents will be notified by phone. The Health Aide or Administrator will advise that treatment be started that evening.

• Parents have the option of picking up the student right away to start treatment.

• If not available, the student will go back to class and remain in school until the end of the school day.

• At the end of the school day, a note with information on treatment will be sent home with the student.

• The student may return to school the following day.

• Classroom and school-wide screenings will no longer be done as these efforts have not been shown to decrease the presence of ukus in schools.

Facts About Ukus

• Ukus DO NOT jump or fly. They crawl.

• Ukus can affect everyone equally

• Having ukus is NOT a sign of poor hygiene

• Ukus may be present for at least one (1) month before you may notice them

• Treatment is the ONLY way to get rid of ukus; this includes treating your home.

• Ukus are bothersome but they are NOT harmful and DO NOT spread disease

• They spread primarily through DIRECT head-to-head contact

Helpful Tips

• Check your child’s hair at least once a week and if ukus or nits are found, treat promptly. You can call your primary care provider for possible treatment solutions, some of which may be covered by insurance.

• The best prevention measures are to educate yourself and your child on how ukus spread and to treat as soon as they are found.

• Consider keeping your child’s hair slicked back or tied up to help prevent live ukus from spreading. Remember, checking your child’s hair once a week at home will help keep ukus out of your home and our school community.

Contacts and Resources

Public Health Nurses Office for East Honolulu: 733-9220

Vicki Bunao, RN Stacy Gibo, RN Kathleen Garo, RN Ivy Okasako, RN

Hawaii Department of Health (DOH) on Head Lice https://health.hawaii.gov/docd/disease_listing/head-lice-ukus/

Kids Health webpage on Head Lice http://kidshealth.org/en/parents/head-lice.html